CS Dept/College of Sciences, Old Dominion University
PDF VersionApply for Graduation. Note <>early deadlines – you must apply during the semester before graduation!
May grads: 30 Nov; Aug grads: 28 Feb; Dec. grads: 30 Jun
Complete Grad Form 13, PhD Advisory Committee (technically due immediately following the successful completion of the candidacy exam). Student, Committee Members, GPD, Dean & Chair must sign!
Get a reprint of the Journal article you will use as your dissertation Journal Model. (Cf. Guide).
Submit copies of your dissertation to each of the committee members at least 2 weeks before planned exam.
Complete Grad Form 15, Permission to Take the PhD Candidacy Exam/Dissertation Defense. Submit at least 2 weeks before planned exam.
Prepare Grad Forms 6 (dissertation acceptance) and 10 (PhD exam) with your UIN and other information. Have these ready at the Defense so they can be signed immediately afterward.
After the defense, the Committee accepts the manuscript and signs Grad Form 6.
After the defense, the Committee also signs Grad Form 10.
Make the corrections to the dissertation as requested by the Committee.
Submit the manuscript to the GPD. The GPD accepts the manuscript and signs Grad Form 6. You will need the original and several copies of both forms. Dean's office signatures will come later.
Ensure that the GPD signs and forwards Grad Form 10 to the Registrar, and retains copies of this form for the departmental file.
Submit manuscript, on ordinary paper, along with a copy of Grad Form 6, a copy of Grad Form 10, and the reprint from the Journal Model to Associate Dean’s Office, OCNPS Room 143 at least 3 weeks before the end of classes (i.e., about a month before the end of the semester).
Retrieve manuscript from the Assoc. Dean's office, along with review comments. Make all corrections required by the College.
Submit final manuscript, on 100% cotton fiber bond, along with the original of Grad Form 6 to the Associate Dean’s Office, OCNPS Room 143. Ensure that Title/acceptance page contains original signatures and that paper matches the rest of the document.
Ensure that all incomplete grades are changed to letter, P or F grades, using the Grade Change Form (except for current semester) or have faculty go to Leo Online to “Progress Report Grades” and enter grade.
After approval of the original manuscript, print 4 copies on 25% cotton fiber, watermarked paper. The original and the 4 copies will be submitted for binding (see #11 and #12, below). You can submit extras if you want personal copies.
Pay the Binding Fee ($40.00 for the first five copies, $16.50 per copy for each additional), mandatory microfilming fee for dissertations ($55.00) and copyright fee for M.S. or Ph.D. ($45.00), if applicable, to Cashier (Rollins Hall). [All fees subject to change]
Submit Dissertation copies along with binding fee receipt, Graduate Form 6, and Thesis Delivery Form 11 to the Registrar’s Office (Rollins Hall). Note that the Registrar will not mail your manuscript to an international address.
Complete the Grad Assessment on-line survey (required to receive diploma and transcripts). You should receive a notice/invitation to do this about 3 weeks before you graduate.
From a checklist by J.H. Rule;
Adapted by J. Smith May 2007