New Tuition Assistance policy

Graduate Tuition Exemptions
Effective with the Summer 2004 semester the following new Tuition Assistance policy will be in effect. Tuition Assistance (Unfunded Scholarships, Sponsored Research Grants) Graduate students who are employed as graduate assistants and receiving financial support to pursue graduate degrees at Old Dominion University may receive partial to full tuition assistance. In order to be eligible to receive full tuition assistance, graduate students must be enrolled in and complete at least six hours of graduate course work each semester and three in the summer. To continue receiving tuition assistance, graduate students must be supported for at least one half of the semester and receive at least $2500 in support per regular semester or $1334 during the summer. A doctoral student who has successfully passed the Candidacy Examination and needs only to complete the dissertation must be registered for at least one hour of dissertation (899) to be eligible for full tuition assistance. Eligible PhD students will continue to receive a full exemption of tuition and fees. Eligible Master-level students will qualify for either a partial or full exemption of tuition and fees. Partial is now defined as 25, 50 or 75% exemption of tuition and fees. Resident graduate students may receive a partial or full exemption at the in-state tuition rate; nonresident graduate students may receive a partial or full exemption at the out-state tuition rate. A new budget for tuition and fee exemptions has been sent to each college dean. The head count has been converted back into equivalent dollars. These budgets reflect the new tuition rates and fees and waiving 50% of the tuition and fees for qualified non-resident graduate students at the resident rate. Weekly reports summarizing the expenditures of tuition waivers for each department will be provided. The report will list each graduate student receiving tuition assistance, degree type (Ph.D./Masters), percentage of assistance, and the dollar amount. This new policy does NOT: increase the amount (dollar value) of unfunded scholarships (tuition exemptions) allocated to each college and in turn to the various graduate programs, i.e., you must remain with the current allocation of state funded tuition waivers. change the VA mandated obligation to award 50% of un-funded scholarships to VA residents. The new policy does allow you to pay tuition from funded grants and to request tuition and fees dollars in new or competing renewals to agencies that allow such support. The Research Foundation has worked with the Office of Graduate Studies on this policy. The Executive Director of the Research Foundation has verified that this new policy does not present problems in complying with OMB Circular A-21. The Executive Director of the Research Foundation has assured the Office of Graduate Studies that requests to pay tuition from grants will be processed expeditiously under the terms of this new policy. My office will provide the Research Foundation with verification of the students' qualification to receive tuition assistance. Employment forms (E1s and RF 108) are currently being modified to reflect this new policy and will be available for the Fall 04 semester. In order to process requests to pay assistantships and tuition and fees for this Summer semester, please send to Jean Martin a list of those students who will be receiving university Ph.D. tuition exemptions for the summer and a separate list for master's indicating the 25, 50,75, 100% masters tuition and fees exemptions. If you have not processed the E1s form, you may write in the percentage in the AA/Dept. Use when hiring Grad Students section. Be sure to check (Yes) for Grad Tuition Exemption, and check A or B to verify if Ph.D. or Masters. The deadline for summer tuition is July 6. These lists will need to be sent to Jean Martin no later than May 19, 2004 to allow the Finance Office sufficient time to adjust the students' account prior to the June 1st billing date. Students will have until July 6 to pay any outstanding tuition due from them. When paying a graduate assistant on a Research Foundation 108 payroll form and the tuition and fees are to be paid by the university, be sure to indicate at the bottom left hand side if the student is Ph.D. or masters and the percentage of the masters tuition and fees to be waived by the university. For those of you who have tuition assistance budgeted in funded grants, please submit requests to the Research Foundation to pay tuition and fees for graduate assistants working on the project. If tuition and fees are to be split between ODU and the Research Foundation, the proportion of the total stipend amount to be paid from grants will also determine the proportion of the tuition and fees that will be paid from the grant. The remaining amount of stipend and tuition and fees will automatically be charged to the university. When paying a graduate assistant on a Research Foundation 108 Payroll form and the tuition and fees are to be paid by a funded grant or contract, indicate Research Foundation Tuition "YES" and note the percentage to be paid from the grant or contract (PhD 100% or Master's 25%, 50%, 75% or 100%). Forward a copy of each student's Leo On-Line Tuition and Fee Assessment to the appropriate Grant and Contract Administrator for payment authorization. I also encourage all faculty submitting new or competing renewals to include a competitive salary (stipend) and full tuition and fees for graduate students who are or can be recruited to work on their projects as Research Assistants. If the student is "to be named/identified", the Research Foundation has been advised to budget for 9 credit hours at the out-of-state rate and full fees. If a specific student can be named, then the appropriate domicile rate and number of tuition hours can be specified in the budget. If you have any questions regarding this new policy and its implementation, please contact the Office of Graduate Studies at 3-6411.

Graduate Tuition Exemptions

Effective with the Summer 2004 semester the following new Tuition Assistance policy will be in effect.

Tuition Assistance (Unfunded Scholarships, Sponsored Research Grants) Graduate students who are employed as graduate assistants and receiving financial support to pursue graduate degrees at Old Dominion University may receive partial to full tuition assistance. In order to be eligible to receive full tuition assistance, graduate students must be enrolled in and complete at least six hours of graduate course work each semester and three in the summer. To continue receiving tuition assistance, graduate students must be supported for at least one half of the semester and receive at least $2500 in support per regular semester or $1334 during the summer. A doctoral student who has successfully passed the Candidacy Examination and needs only to complete the dissertation must be registered for at least one hour of dissertation (899) to be eligible for full tuition assistance.

Eligible PhD students will continue to receive a full exemption of tuition and fees. Eligible Master-level students will qualify for either a partial or full exemption of tuition and fees. Partial is now defined as 25, 50 or 75% exemption of tuition and fees.

Resident graduate students may receive a partial or full exemption at the in-state tuition rate; nonresident graduate students may receive a partial or full exemption at the out-state tuition rate.

A new budget for tuition and fee exemptions has been sent to each college dean. The head count has been converted back into equivalent dollars. These budgets reflect the new tuition rates and fees and waiving 50% of the tuition and fees for qualified non-resident graduate students at the resident rate.

Weekly reports summarizing the expenditures of tuition waivers for each department will be provided. The report will list each graduate student receiving tuition assistance, degree type (Ph.D./Masters), percentage of assistance, and the dollar amount.

This new policy does NOT:

increase the amount (dollar value) of unfunded scholarships (tuition exemptions) allocated to each college and in turn to the various graduate programs, i.e., you must remain with the current allocation of state funded tuition waivers.

change the VA mandated obligation to award 50% of un-funded scholarships to VA residents.

The new policy does allow you to pay tuition from funded grants and to request tuition and fees dollars in new or competing renewals to agencies that allow such support. The Research Foundation has worked with the Office of Graduate Studies on this policy. The Executive Director of the Research Foundation has verified that this new policy does not present problems in complying with OMB Circular A-21. The Executive Director of the Research Foundation has assured the Office of Graduate Studies that requests to pay tuition from grants will be processed expeditiously under the terms of this new policy. My office will provide the Research Foundation with verification of the students' qualification to receive tuition assistance.

Employment forms (E1s and RF 108) are currently being modified to reflect this new policy and will be available for the Fall 04 semester. In order to process requests to pay assistantships and tuition and fees for this Summer semester, please send to Jean Martin a list of those students who will be receiving university Ph.D. tuition exemptions for the summer and a separate list for master's indicating the 25, 50,75, 100% masters tuition and fees exemptions. If you have not processed the E1s form, you may write in the percentage in the AA/Dept. Use when hiring Grad Students section. Be sure to check (Yes) for Grad Tuition Exemption, and check A or B to verify if Ph.D. or Masters. The deadline for summer tuition is July 6.

These lists will need to be sent to Jean Martin no later than May 19, 2004 to allow the Finance Office sufficient time to adjust the students' account prior to the June 1st billing date. Students will have until July 6 to pay any outstanding tuition due from them.

When paying a graduate assistant on a Research Foundation 108 payroll form and the tuition and fees are to be paid by the university, be sure to indicate at the bottom left hand side if the student is Ph.D. or masters and the percentage of the masters tuition and fees to be waived by the university.

For those of you who have tuition assistance budgeted in funded grants, please submit requests to the Research Foundation to pay tuition and fees for graduate assistants working on the project. If tuition and fees are to be split between ODU and the Research Foundation, the proportion of the total stipend amount to be paid from grants will also determine the proportion of the tuition and fees that will be paid from the grant. The remaining amount of stipend and tuition and fees will automatically be charged to the university.

When paying a graduate assistant on a Research Foundation 108 Payroll form and the tuition and fees are to be paid by a funded grant or contract, indicate Research Foundation Tuition "YES" and note the percentage to be paid from the grant or contract (PhD 100% or Master's 25%, 50%, 75% or 100%). Forward a copy of each student's Leo On-Line Tuition and Fee Assessment to the appropriate Grant and Contract Administrator for payment authorization.

I also encourage all faculty submitting new or competing renewals to include a competitive salary (stipend) and full tuition and fees for graduate students who are or can be recruited to work on their projects as Research Assistants. If the student is "to be named/identified", the Research Foundation has been advised to budget for 9 credit hours at the out-of-state rate and full fees. If a specific student can be named, then the appropriate domicile rate and number of tuition hours can be specified in the budget.

If you have any questions regarding this new policy and its implementation, please contact the Office of Graduate Studies at 3-6411.